5 Best AI Tools for Email Writing
Introduction
Email remains one of the most important channels for communication, whether you’re sending professional correspondence, marketing materials, or outreach messages. However, writing compelling and effective emails consistently can be time-consuming and challenging. Fortunately, there are AI-powered tools designed to streamline this process, improve your writing, and even predict the success of your emails.
In this blog, we’ll cover the top AI tools for email writing, including their features, pricing, and how to use them effectively.
1. Grammarly
Introduction
Grammarly is a powerful writing assistant known for its grammar and spelling checks. But it offers much more than that, providing style suggestions, clarity improvements, and even tone adjustments. Grammarly ensures your emails are professional, clear, and error-free.
How to Use It
Grammarly integrates seamlessly with most email platforms like Gmail and Outlook. You can either use the browser extension, which checks your writing as you type, or use the web editor for longer pieces of content.
To get started, sign up for a free account, and then either download the browser extension or access the web editor to begin writing.
Example of How to Use It
- Open your email draft in Gmail.
- Start typing your message, and Grammarly will underline errors and provide suggestions.
- Accept the suggestions, or click on the options to explore the recommendations further.
Features
- Grammar, spelling, and punctuation checks
- Style and tone suggestions
- Plagiarism detection (Premium version)
- Integration with email platforms, Microsoft Word, and Google Docs
Pricing
- Free Version: Includes grammar, spelling, and punctuation checks.
- Premium Version: Starts at $12/month and includes advanced features such as style checks and plagiarism detection.
- Business Version: Starts at $15/user/month for teams, providing a centralized dashboard and brand tone customization.
2. Flowrite
Introduction
Flowrite transforms short bullet points into well-crafted email drafts in seconds. This tool is designed to help you write professional emails quickly, whether you’re following up on a lead, sending a customer service response, or composing a formal request.
How to Use It
Flowrite integrates with Gmail and other platforms. You simply type your bullet points or key thoughts, and Flowrite converts them into a polished email draft.
To use Flowrite, sign up for an account, connect your email, and start writing.
Example of How to Use It
- Open Flowrite and enter your key message points (e.g., “follow-up on proposal,” “schedule meeting next week”).
- Flowrite will generate a draft based on these points, structured and professional.
- Make any final tweaks and send the email.
Features
- Generates professional emails from bullet points
- Customizable writing style and tone
- Integrates directly with your inbox
- Saves time by automating repetitive tasks
Pricing
- Free Trial: 7-day free trial to test the core features.
- Premium Plan: Starts at $14.99/month, which includes full functionality and integrations.
3. Writer
Introduction
Writer is a great tool for teams looking to ensure consistency in email communication. With its brand voice guidelines, it helps businesses maintain a unified tone in emails and other forms of written communication.
How to Use It
Writer is cloud-based, meaning it works directly in your browser. Once you’ve set up your brand’s tone and guidelines, the AI will suggest edits to keep your emails in line with your chosen voice.
For teams, you can set up shared workspaces and collaborate on emails, ensuring consistent messaging.
Example of How to Use It
- Create a brand profile, including preferred tone, formality, and specific guidelines (e.g., always use inclusive language).
- Start drafting an email.
- Writer will suggest edits or rewrite portions of your email to match your brand voice.
Features
- Brand-specific tone and language customization
- Real-time suggestions to ensure consistency
- Integration with popular email platforms
- Collaboration features for teams
Pricing
- Free Version: Basic writing assistance with limited brand customization.
- Team Plan: Starts at $11/user/month, offering brand voice and team collaboration tools.
4. Gmail’s Smart Compose
Introduction
Gmail’s Smart Compose is a built-in AI tool designed to speed up your email writing. As you type, Smart Compose offers predictive text suggestions based on your past emails, helping you write emails more efficiently.
How to Use It
Smart Compose is enabled by default in Gmail. When you start typing an email, it will suggest the next word or phrase. You can accept the suggestion by pressing the Tab key or keep typing.
Example of How to Use It
- Open your Gmail and start composing a new message.
- As you type, Smart Compose will offer predictive suggestions for completing your sentences.
- Press Tab to accept a suggestion, or continue typing to ignore it.
Features
- Context-based predictive text
- Personalizes suggestions based on your email history
- Speeds up email composition
Pricing
- Free: Smart Compose is available to all Gmail users at no cost.
Learn more about Smart Compose
5. ProWritingAid
Introduction
ProWritingAid is a comprehensive writing tool that goes beyond grammar checks. It offers in-depth writing reports and suggestions for improving clarity, readability, and engagement.
How to Use It
ProWritingAid works with email clients like Gmail and Outlook via browser extensions or integrations. It also offers a web-based editor for detailed reports and feedback.
Example of How to Use It
- Compose your email in Gmail or another client.
- Activate ProWritingAid via the browser extension.
- Review suggestions for improving readability, style, and tone.
Features
- In-depth grammar and style analysis
- Readability and clarity improvements
- Plagiarism detection (Premium version)
- Integration with email clients, Google Docs, and more
Pricing
- Free Version: Basic grammar and style checks.
- Premium Version: Starts at $20/month, which includes detailed reports and plagiarism checks.
- Lifetime Access: $399 for a one-time purchase.
